Privacy Notice

How we collect, use and protect personal information on rsvawarenessmonth.org — in plain language.

1. Who we are

This website, rsvawarenessmonth.org (the “Site”), is operated by Alliance for Health Implementation Science, Inc. (“AHIS,” “we,” “us”), a Delaware nonprofit corporation based in Thousand Oaks, California. AHIS is responsible for the personal information collected through the Site. Questions: info@ahis.org.

2. What we collect

Information you give us. Most of the Site can be used without giving us any personal information. We only collect what you choose to submit:

• Sign-up form: first and last name, email address, organization (optional), what you’d like to do, and any message.
• Partner form: organization name and website, contact name and email, partnership level, your logo file, any message, and your permissions (logo display and campaign guidelines).
• Story form: your first name (and last name, if you give it), email address, city or state (optional), your role, the community your story is about, your story, an optional photo or video link, how you want your name shown, and your permissions.
• Email: anything you send to info@ahis.org.

Information collected automatically. Like most websites, our hosting provider keeps standard server logs — such as IP address, browser type, pages requested and the date and time of the request — to operate and secure the Site.

Site analytics. We use Google Analytics to count visits and see which pages and links people use. It sets cookies in your browser and collects information such as the pages you view, the site that sent you, your general location (city or region), and your device and browser type. We see this only as totals, not as individual visitors.

3. What we don’t do

• We don’t use advertising cookies, tracking pixels or retargeting. The only cookies the Site sets are Google Analytics cookies, used to count visits (see section 2).
• We don’t show ads.
• We don’t sell or rent your personal information, or share it for advertising.
• Fonts and images are served from this Site, not from third-party services.

If this changes, we will update this notice first.

4. How we use your information

• To send the RSV Awareness Month updates and materials you signed up for.
• To reply to your message and follow up on what you asked about (for example, an event, a story or a partnership).
• To review partner applications and, once approved, display partner names, logos and website links on the Site and in campaign materials.
• To report campaign results in aggregate (for example, visits, link clicks, sign-ups or partners). These reports do not identify individuals.
• To operate, protect and improve the Site, and to meet legal obligations.

5. Information we publish

When a partner application is approved, we publish the organization’s name, logo and website link, with the permission given in the partner form. We do not publish sign-up details.

Stories. We publish a story only after it has been reviewed, and only with the release you give in the story form. We email you before it goes live. We show your name the way you chose (full name, first name only or anonymous) and never publish your email address. We may edit stories for length and clarity and remove brand names or private details. You can ask us to take your story down at any time, and we will do so promptly.

6. Health information

The Site offers general health information and does not ask for your medical history. Please don’t include personal medical details in our forms or emails. If you choose to share a story that includes health information, we use it only to review, follow up and, with your release, publish it. We do not use stories for advertising, for sale, or to train artificial-intelligence models. Healthcare providers should not submit a patient’s story.

7. Service providers

AHIS staff and AHIS contractors review and prepare story submissions and support campaign operations. They may use your information only for AHIS’s work on the Site, and they are bound by confidentiality.

We also use a small number of service providers to run the Site. They process information only on our behalf and according to our instructions:

• Netlify, Inc. (United States) — website hosting, server logs, form processing and form notification emails.
• Microsoft Corporation (Microsoft 365) — email and secure storage used to receive, review and keep submissions.
• Google LLC (Google Analytics) — site visit and link-click counts. You can block Google Analytics with your browser’s cookie settings or Google’s opt-out add-on at tools.google.com/dlpage/gaoptout.
• Rabble Health, under contract with AHIS — reach and analytics, including short links and click counts (Rebrandly) and site analytics.

We may also disclose information if required by law, or to protect the rights, safety or security of AHIS, the Site or others.

8. How long we keep it

• Sign-ups: until you unsubscribe or ask us to delete them.
• Partner submissions: for as long as the partnership is active, plus a reasonable period for our records. Submissions that aren’t approved are deleted after review.
• Stories: published stories and their releases, for as long as the story is published plus a reasonable period for our records. Stories that aren’t published are deleted within 12 months of review, unless you ask us to delete them sooner.
• Messages: for as long as needed to respond and keep reasonable records.
• Server logs: according to our hosting provider’s standard retention.
• Analytics data: according to the retention period set in our Google Analytics account.

9. Your choices and rights

You can unsubscribe at any time by replying to any of our emails or writing to info@ahis.org. You can also ask us to access, correct or delete the personal information we hold about you. We will respond within a reasonable time and in line with applicable law.

10. Do Not Track and California privacy

Do Not Track. We use Google Analytics to understand how the Site is used over time, including whether visitors return. We do not use it to track you across other websites or for advertising. The Site does not currently respond differently to “Do Not Track” or Global Privacy Control signals; you can block analytics cookies as described in section 7.

California residents. This notice is intended to meet the California Online Privacy Protection Act. We do not sell or share personal information, and we do not disclose it to third parties for their own marketing purposes.

11. Children

The Site is intended for adults. It is not directed to children under 13, and we do not knowingly collect personal information from them. If you believe a child has submitted information to us, contact us and we will delete it.

12. Security

We take reasonable measures to protect personal information, including encrypted (HTTPS) connections and limited access to form submissions. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

13. Links to other websites

The Site links to other websites, such as the CDC, state immunization registries and our partners. Their privacy practices are their own, and we encourage you to read their policies.

When you look up your vaccine record, you do so directly with your state or territory; AHIS does not receive or see your record.

14. Changes to this notice

We may update this notice from time to time. The date at the top shows when it last changed. Material changes will be highlighted on the Site.

15. Contact us

Alliance for Health Implementation Science, Inc.
107 N Reino Rd #1019, Thousand Oaks, CA 91320
info@ahis.org